Business Letter

Business Letter


Business Letter is a formal letter which is written by two business organizations. A Business Letter is written by a company to another in the hope of impacting the reader on using the services or products of the sender. A well-written business letter can impress the reader into considering the sender’s goods and services favorably. The letter should be professionally written to project a professional image of the company and the writer.

The writer should section the letter into three convenient paragraphs. The introductory paragraph of the letter should state the reason for writing the letter. The second paragraph should contain vital details of the matter. Just in case any date or time is mentioned, then it should be correct. The final paragraph of the letter should thank the reader for his or her time. The tone of the letter should be kept humble throughout, irrespective of the matter being reported.

Business Letter – Sample

The following is a sample of a Business Letter.


Mary S. Varney

Fitness Coach,

Forever Fitness Centre,

984-Finwood Road,

Red Bank, NJ 07701,

New Jersey



Angie M. Harris

2495-Christie Way,

Burlington, MA 01803,


Subject: Keep Fit for a Healthy Life

Dear Ms. Angie,

I am pleased to introduce to you our latest fitness equipment that has just freshly come in from Sweden. The equipment, titled Swed-Fit, uses the latest technology which can size up your fitness needs in a few minutes only.

Swed-Fit uses the advanced AI Technology to calculate your BMI and fat build up to recommend the best exercise program to keep your whole body fit so that you can enjoy a healthy life. It is just so simple to use! Merely ten minutes of workout on the Wed-Fit at Forever Fitness Centre for three months will cause you a noticeable difference in your physical appearance as well as your general health level. The instrument has been designed solely for the working people who cannot afford long hours on physical exercises. Hence, the health benefits are assured without any doubts. The instrument is not only time saving but cost efficient as well.

For a trial of Swed-Fit at Forever Fitness Centre, you are given a 20% discount off on the program price until the end of this month. For booking and a free consultation, you can contact me at my phone number 645364365.

Thanking you for your time.

Yours sincerely,

Mary S. Varney

Fitness Coach,

Forever Fitness Centre

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