Business Follow Up Letter

Business Follow Up Letter


The follow up letter is known to be one of the most important mode of communication. Writing the follow up letter will help you reconsolidate the relationship between you and the reader. This kind of letter can be drafted after a job interview, business meeting etc. In order to continue the communication between you and the reader, you need to draft this kind of a letter.

Since Business Follow Up Letter is a formal letter, make certain that you adopt a formal style of writing. It is important to proofread your letter to avoid spelling and grammatical errors.

A Business follow-up letter is written by a company to another after a business meeting has taken place, or a business proposal has been submitted.  A follow-up letter is very efficient in pushing for a favorable response while enquiring on the status of business collaboration between the two companies.

A follow-up letter shows your professionalism in your business. It is very important to be in regular touch with the client and the follow up letter is the best way to maintain this. After sending the quotation about your products and services, continue with the follow-up letter. Make sure the letter is polite and on point.

Business Follow Up Letter – Sample

The sample for Business Follow Up Letter is given below:


Ryan Viceroy

Corporate Sales Affairs

Universal Fashion Enterprise



Sarah Conner

Retail Manager

Far East Retailers

1415 Roosevelt Wilson Lane

Los Angeles, CA 90017


Dear Ms Conner,

Subject: Follow up on Proposal

Thank you for your time to meet with me and my colleague, Ms. Manning, last Tuesday at your office. We are glad to have the opportunity to propose our winter line up for your perusal.

I am writing to follow up on the proposal the Universal Fashion has submitted to you at the said meeting. Perhaps you may have further queries that we would be pleased to attend and clarify. Universal Fashion is confident of meeting Far East Retailers’ demands and requirements. We are waiting for your order form.

I hope that the important points are covered and also all your goals, as well as concerns with the project, were highlighted in the business proposal.

Please do not hesitate to let us know how we at Universal Fashion can be of further assistance to you at Far East Retailers to grow your business. You will find our products and services more than satisfactory. If you have any questions or doubts regarding the proposal, please do not hesitate to ask us. We will be glad to help you out. Also, if required we may schedule a meeting to solve all your concerns.

Looking forward to hearing from you.

Thank you for your time to consider our proposal favorably. We look forward to your order soon.

Yours Sincerely,

Ryan Viceroy

Corporate Sales Affairs

Universal Fashion Enterprise

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