Business Correspondence Letter

Business Correspondence Letter


Business correspondence means exchanging information in writing for the process of business activities. It can take place between organizations, within organizations or between the customers and the organization. A business correspondence letter is written between companies to keep in touch with business affairs with one another.

The contents of a business correspondence letter would typically be related to business transactions and dealings between the companies that would require a good communication to foster healthy work relationships.

Such Letters are formal letters and must be written in the formal business language. The tone of the letter must be polite and humble. In the business letter, you should mention all the details of the deal or transaction or any other matter being discussed while making sure there are no spelling or grammatical errors in the letter. Use easy and simple to understand language. At the end of the business letter, thank the recipient for their time and cooperation.

Business Correspondence Letter – Sample


Mary S. Varney

Secretary, Production Department

Unicorn Trading Enterprise

984 Fine Street
Red Bank, NJ 89000



Angela Morris

Accounts Manager

Silver Lakes Industry

1115 Crystal Avenue
Burlington, MA 19900

Dear Ms. Angela,

RE: Confirmation of Appointment

I am writing on behalf of Mr. Hans Locklear, Production Manager of Unicorn Trading Enterprise. I have been asked to confirm his appointment with you tomorrow afternoon at 3 pm at your office to discuss the following matters:

1)      Outstanding payment by Silver Lakes Industry for the last quarter

2)      Amendments to payment terms and conditions

3)      Ways and means of settlement

This appointment was made by yourself last week. I am confirming Mr. Locklear’s availability now. He will be at your office at 3 pm to discuss all these issues at length. Kindly be free for one hour as Mr. Hans Locklear wants to resolve this matter in this meeting only.

Should there be any changes to this appointment, kindly notify me as soon as possible via email or through a call? Your kind cooperation is appreciated. As the association between our companies has been a long-standing one, we appreciate your punctuality and dedication in solving our matters. Thank you for your time and cooperation

Yours sincerely,

Mary S. Varney

Secretary, Production Department

Unicorn Trading Enterprise

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