Business Apology Letter

Apology Letter


An apology is an expression of regret for doing something wrong or hurtful.  It is an act of saying sorry either verbally or in written form for something wrong done by you. It is to tell someone that you are sorry for having done something wrong that has caused problems or is the reason for their unhappiness. Writing an apology letter means acknowledging or expressing regret or seeking pardon for a fault or offense. Sometimes writing an apology letter helps to convey or put your heart out for something wrong done by you and for which you feel extremely sorry.

This sample Business apology letter is written by the sender to express his apologies for being unable to attend an invited function due to other commitments. It is a formal letter to decline an invitation courteously so that the business collaboration will not be negatively impacted. Alternative suggestions are made to ease the brunt of the apology.

Business Apology Letter – Sample

The sample Business Apology Letter is given below for your reference:


Major Productions,

2029 Victoria Avenue,
Oakland, ME 01263.



Harry Dennison,

Manager, Colossal Industry Enterprise,

29 Florence Street,
Nebraska City, IA 61210.

Subject: Apologies for Declining Invitation

Dear Mr. Dennison,

Thank you so much for your kind invitation to your esteemed company’s 49th-anniversary dinner and dance on DD/MM/YYYY. Please accept my heartiest congratulations on your company’s upcoming celebration. However, allow me to decline this invitation for I have a prior board meeting schedule which requires my presence to present the company’s vision for the next financial year. Hence, it is a highly crucial meeting that I cannot avoid.

Please accept my sincere apologies. If circumstances have been otherwise, it would be my honor to be present at your company’s prestigious event. I shall look forward to another occasion to foster a closer collaboration between our two companies personally.

Wish you luck for the future of your company and once again thank you for inviting me to the celebration of company’s massive year of completion and I hope you will try to understand my situation and condition.

Thanking you.


William Holmes,

Vice-President, Major Productions,


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