Appointment Letter

Appointment Letter


An appointment letter is written to inform someone that he has been chosen to a post or for a task. The appointment letter should be formal if it is related to business where an employee may be appointed to a higher post after some unusual circumstance at the workplace. Details of the new appointment are noted in the appointment letter. It is best to write into seeking and confirm an appointment than to be turned away if one turns up at the office unexpectedly, unless in emergencies.

It has to be short and precise as well as contain all the details but stating what is the reason for the appointment is not very vital, but a one line overview would still be preferred. If it is a short notice letter because of urgency in the case, too much of detail isn’t required. One cannot skip the required format but then never fail to mention about the importance of the case at hand.

Appointment Letter – Sample

The following is the sample of Appointment Letter


Andrews Norton,

Managing Director,

Highlands Company.

23rd August 2010


Joshua Black,

Senior Officer,

Highlands Company.



Dear Mr. Black,

It is my pleasure to inform you that you have been appointed to the position of Supervisor at Highlands Company with effect from September 1, 2010. The board of management has reviewed your performance of the past three years and felt it timely to have you take over this position that is left vacant by Mr. Henry Billing, who retired last month.

We believe that you are the right candidate for this post as you have been working under Mr. Billing for two years; he highly recommended you to take over his position before he left.

We trust that you will take up this appointment with pride and honor as you continue to move your department forward in this new position. We hope for you to be able to fill in the void that is there. About everything you made us believe during the interview and then the follow-up letter, we hope every iota of our conversation was truth spoken and hope to make a great team.

You shall be reporting to Mr. Miles Jennings, the Department Head as of September 1, 2010. We trust that you will work well together and continue with your stellar performance at Highlands Company.

Congratulations! Welcome aboard. You’re officially part of the team.

Yours sincerely,

Andrews Norton


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