Appointment Confirmation Letter

Appointment Confirmation LetterIntroduction:

An appointment confirmation letter is written by an individual or company representative to another to confirm an appointment that has been scheduled earlier. Appointment Confirmation Letter is written to confirm either an interview or any meeting with the concerned party. This is a good practice as last-minute scheduling may happen or that in the busyness, the person may forget the appointment. An appointment confirmation letter is a good way to remind both parties of the scheduled appointment.

As it is a formal letter, keep the tone formal and concise. Don’t make the letter too long. Mention the date, time and venue of the appointment in the letter. Be courteous in your approach. Make sure the letter is free of any grammatical or spelling work. At the end of letter thanking the recipient and mention that you look forward to the meeting.

Appointment Confirmation Letter – Sample


Lawrence R. Morris

Sales Manager

Caring Marketing & Services

4750 Freedom Lane
Stockton, CA 95202



Kathleen S. Gregory

1010 Arbor Court
Mountain View, WY 82939

Dear Ms. Gregory,

RE: Appointment Confirmation

How are you? I am sure that you are in the best of health. I am writing this letter to confirm the appointment made for DD/MM/YYYY, at 2 pm at Caring Marketing & Services office where we can discuss your interest in our electric supplies for your new home, as per our discussion over the telephone. From our conversation, I understood that you are building a new house and for that, you require electrical switches, boards, etc. As ours is a reputed company in the market, we can assure you of the quality and timely supply of products.

Enclosed are some brochures of our products that might be of interest to you. Our switches come in different colors apart from the white ones. Please feel free to note down any queries on any of the listed products to be answered during our appointment.

I look forward to assisting you in furnishing your new dream home with Caring Products. I will be glad to walk you through our showroom when you are here. If still, you think the time may not be convenient, please feel free to drop an email or msg me on the number enclosed here.

Thank you for your time, patience and cooperation. We look forward to serving you to the best of our ability.

Respectfully Yours,

Lawrence R. Morris

Sales Manager

Caring Marketing & Services


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