This sample apology letter is written by the sender to express his apologies for being unable to attend an invited function due to other commitments. It is a formal letter to decline an invitation courteously so that the business collaboration will not be negatively impacted. Alternative suggestions are made to ease the brunt of the apology.
2029 Victoria Avenue
Oakland, ME 01263
June 14, 2010
Colossal Industry Enterprise
29 Florence Street
Nebraska City, IA 61210
Dear Mr. Dennison
Re: Apologies for Declining Invitation
Thank you so much for your kind invitation to your esteemed company’s 49th anniversary dinner and dance on August 20, 2010. Please accept my heartiest congratulations on your company’s upcoming celebration. However, allow me to decline this invitation for I have a prior board meeting schedule which requires my presence to present the company’s vision for the next financial year. Hence, it is an extremely crucial meeting that I cannot avoid.
Please accept my sincere apologies. If circumstances have been otherwise, it would be my honor to be present at your company’s prestigious event. I shall look forward to another occasion to foster a closer collaboration between our two companies personally.
Thank you for your kind understanding.