Letter Addressing a Business

Addressing a Business letter


One of the convenient and quick ways to communicate business messages is email. If there is any confidential information to be disclosed, it is done via email after the printed media. The business letter is a representation of the company, and thus you would want to make it look unique. The subject of the business letter can be anything, no matter if the reader will agree with the subject or not, it is vital for you to build your case from the first paragraph itself. Since the letter addressing a business is a professional one, you need to make certain it is formal and up to a point, even if you know the recipient closely.

The letter addressing a business is a formal letter and has to be written in the same way as other business letters. The letter should have three paragraphs, including the introductory paragraph, body and the closing paragraph. The introduction should mention the reason why the letter is written while the initial information should be included in the second paragraph. Make certain that all the necessary details that you wish to convey to the reader are mentioned in the second paragraph. The third paragraph of the letter should include your contact information so that the customer can contact you if he or she has any questions. Below mentioned is the sample letter of addressing a business that will help you draft the right letter for your company.

Sample Letter


Greg C. Morgan

Service Manager

Panasonic Products

581 Lighthouse Drive
Wasola, MO 65773



Gina T. Malloy

1166 Grand Avenue
Orlando, FL 32805

Dear Madam,

RE: Product Servicing

Thank you for your purchase of our Panasonic product. We have received your inquiry about servicing the Panasonic air-conditioning unit, model PS9201.

We are pleased to inform you that our nearest service center to your place of residence is at 1293 Walnut Groove Drive between Flint and Moore Streets. It is open on weekdays from 8 am to 6 pm. You may contact the personnel for further assistance at (832) 811-2374-390. We have a dedicated service team that does door-to-door servicing, for your convenience.

If you require after office hours servicing, kindly indicate that to our service staff for the appropriate arrangement. We would be more than happy to assist you.

Thank you for your kind patronage.

Respectfully yours,

Greg C. Morgan

Service Manager

Panasonic Products

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